What is IU Graduate CAS?

In order to apply for any Informatics M.S. and Ph.D. programs, students must complete the online IU Graduate CAS graduate application.

The IU Graduate CAS application has four (4) quadrants. Each quadrant must be completed in its entirety before the application can be submitted. The four quadrants consist of:

Quadrant 1 Personal Information
Quadrant 2 Academic History
Quadrant 3 Supporting Information
Quadrant 4 Program materials (specific to the program to which you are applying)

What is the application deadline?

The application deadline for M.S. and Ph.D. Informatics programs is January 1.

How do you access IU Graduate CAS?

To complete an application, go to https://IUgraduate.liaisoncas.com/.

What is included in personal information (Quadrant 1)?

Quadrant 1 included the following:

• Release statement
• Biographic information
• Contact information
• Citizenship information
• Race & ethnicity
• Parent/guardian
• Background information
• Other information, but not limited to the following
  • Language proficiency
  • Military status

What is an alternate name?

If you are sending any documentation or test scores in which your name is listed differently than it appears on your application, select Yes in this section and enter the alternate information. This ensures that your documents and test scores are matched to your application.

Examples of alternate names include:

Maiden names
Nicknames (e.g., "Bob" for Robert, "Beth" for Elizabeth, etc.)
"Westernized" names
Alternate punctuation (e.g., your name appears with/without a hyphen or apostrophe)
Alternate spacing (e.g., your name appears with or without specific spaces)
Known misspellings (if a document contains a misspelling)

How do I complete the citizenship information?

Select your US citizenship status and country of citizenship, if applicable. If you have dual citizenship, indicate your second country of citizenship. 

US citizen: an individual who was born in the US or attained citizenship through naturalization.
Permanent US resident: an individual who holds a Green Card and is permitted to permanently live and work in the US.
Temporary US resident: an individual who is an alien – a nonimmigrant foreign national – who is approved to temporarily live in the US for a specific purpose (e.g., as a student), has a permanent residence abroad, and does not hold a Green Card.
Non-resident: an individual who is a nonimmigrant foreign national and who is permitted to travel in the US for tourism or business for stays of 90 days or less. 
None: an individual who has no US citizenship or visa (immigrant or nonimmigrant) status.

What is included in academic history (Quadrant 2)?

Quadrant 2 includes the following:

• College attended
• Standardized tests
  • GRE
  • TOEFL

How do I complete the colleges attended section?

Report all institutions attended regardless of their relevance to the programs you are applying to.  Report all institutions attended, including but not limited to:

• Courses taken in high school for college of university credit
• Summer courses
• Community college courses
• Us military
• Post-baccalaureate, graduate, and doctoral work
• Study abroad, Canadian, and foreign work, etc.

List all institutions on your application even if the coursework completed there was transferred to another institution.

Report each institution only once, regardless of the number of degrees earned or gaps in the dates of attendance.

Upload scanned copies of your transcript(s) and degree certification(s) in Quadrant 2 of the IU Graduate CAS application.

Please note that if you are admitted to our program, you will be required to have the registrar or recordkeeping official from each institution at which your previous work was completed mail us your official transcript(s) and degree certification(s).

Adding a college or university

1. Click Add a College or University.
2. Type and select your college or university. It may take several tries to find your school, especially if it shares its name with others or could be spelled differently. For example, if you attended "Saint John's University," you may need to try "Saint John," "St. John," or "St John" (no period) to bring the school up on the list. If you exhausted all options and it does not appear, select Can't find your school?
3. Type and select your college or university. It may take several tries to find your school, especially if it shares its name with others or could be spelled differently. For example, if you attended "Saint John's University," you may need to try "Saint John," "St. John," or "St John" (no period) to bring the school up on the list. If you exhausted all options and it does not appear, select Can't find your school?
   
   • If you earned or plan to earn a degree, provide details about the earned or expected degree.
   • Click Add another Degree to add additional degrees, as needed.
4. Select your college's or university's term system. You can usually find this on the back of your official transcripts, or you can contact your college's registrar.
   
   • Term system refers to the type of hours your credits are worth, not the length of the term or how many terms a year your college or university offered.
   • If your transcript lists some courses as quarter and others as semester, enter the term type that is more common (i.e., if you have six quarter terms and two semester terms, enter quarter).
5. Enter dates of the first and last terms you attended. Be sure to only enter each college or university you attended once, regardless of gaps in your attendance there.
6. Click Save This College or University to complete the entry.

How do I enter my standardized GRE test score?

In Quadrant 2, you will be required to provide information about the GRE exams you have taken or plan to take.

You will be required to enter your GRE scores and include the following information:

Date you took the GRE or date you plan to take the GRE
ETS registration code
Quantitative
Quantitative percentile
Verbal
Verbal percentile
Analytical writing
Analytical writing percentile

In addition to entering your test scores in Quadrant 2, you must have ETS submit your official GRE scores from an exam taken within the last five years directly to Indiana University. Our School Code is 1324 and the Program Code is 0000.

How do I enter my standardized TOEFL test scores?

In Quadrant 2, if you are a non-native English speaker, you will be required to enter information about the TOEFL exams you have taken or plan to take.

You will be required to enter your TOEFL scores and include the following information:

Date you took the TOEFL or date you plan to take the TOEFL
Did you take an internet-based test (IBT) or a paper based test?
Test registration ID
What did you score on the test?

Reading score
Writing score
Listening score
Speaking score
Total score

In addition to entering your test scores in Quadrant 2, you must have ETS submit your official TOEFL scores from an exam taken within the last two years directly to Indiana University. Our School Code is 1324 and the Program Code is 0000.

We do not waive this requirement, as all international students will be required to pass the Test of English Proficiency for International Associate Instructor Candidates (TEPAIC) exam. In order to take the TEPAIC exam, current official TOEFL scores are required.  The TEPAIC Office no longer accepts the IELTS.

How to submit GRE and TOEFL scores from ETS?

Review the list of IU Graduate CAS GRE Codes below to determine your program's IU Graduate CAS code, if applicable. If you are applying to multiple programs, supply each individual code to ETS to ensure that all programs can view your scores. 

Provide the codes to ETS and request that your scores be released. Check with ETS about their turnaround and processing times. 

After ETS processing, scores are sent to IU Graduate CAS in batches and then posted to applications every 2-3 days. Only scores that you requested using IU Graduate CAS codes will post to your application. You can view scores attached to your application in the Standardized Tests section of the Check Status tab.

It is your responsibility to follow up on any missing GRE scores in a timely manner. If your scores are not posted within ETS's processing period, contact customer service and provide them with the following details:

Student's first and last name
Date of birth
GRE registration ID number
Test date
Date scores were sent by ETS, if known
Quantitative score
Verbal score
Written score
Overall score

We will use this information to determine if we have received the batch and to locate your scores, if possible. If your scores aren't found, we will contact ETS to troubleshoot.

Note: if your name or date of birth appears differently on your GRE than it does on your IU Graduate CAS application, your scores will not automatically post to your account. This often happens with applicants with hyphens, apostrophes, etc., in their names. Wait until ETS processes the scores, then contact customer service so they can manually connect the scores to your application. 

What is the School Code to report GRE and TOEFL scores?

The School Code is 1324.
The Department Code is 0000.

Quadrant 3 includes the following:

• Achievements (awards, honors, presentations, publications, scholarships)
• Supporting documents (prior conduct disclosure)
• Behavior disclosure

What should be included in the achievements section?

In this section, you can enter any relevant professional or academic achievements in several categories, or types. Review the definitions below, consider the achievement you earned, and choose the category that you think best fits.

Although you can enter any achievements that you believe are relevant to your application, we recommend focusing on those achievements within the last 10 years and at the collegiate level and above. 

Achievement types include: awards, honors, presentations, publications, scholarship.

Note that once you submit your application, you cannot edit or remove your achievements; however, you can continue to add new achievements, as needed. 

What is included in the behavior disclosure?

Indiana University is committed to maintaining a safe learning environment; therefore, applicants are required to disclose if they have been:

• Subject to formal disciplinary action (including for example, but not limited to, suspension or expulsion) for academic or non-academic reasons at any high school, post-secondary institution, college or university.
• Charged with or convicted of a crime (or a foreign legal equivalent) that has not been expunged by a court.
• Engaged in behavior that caused injury to person(s) or personal property (including for example, but not limited to, vandalism or behavior that led to a restraining order against you) which resulted in some form of discipline or intervention.
• Disciplined for an academic infraction(s) or a conduct violation(s) (e.g. academic probation, dismissal, suspension, disqualification, etc.) by any college or school.

A previous disciplinary action, charge, conviction, or conduct of the sort identified here does not automatically disqualify applicants from admission to Indiana University; however, the campus admissions committee will review the information you provide and will consider whether to delay or rescind your admission to Indiana University will review your application.

What are the recommendation statuses?

If you submit recommendation requests, your recommendation's status may be:

Requested

This status indicates that the request was sent to the recommender, but they have not accepted or declined it. They must accept your request before they can submit their recommendation.

Accepted

This status indicates that the recommender accepted your request but has not yet submitted their recommendation. 

Completed

This status indicates that the recommender completed and submitted their recommendation and it was sent to your program(s). 

Declined

This status indicates that the recommender declined your recommendation request. You can click Update Recommenders to add a new recommendation request. 

How do I resend the recommendation request?

You will be able to monitor the status of the recommendations by using the “Check Status” tab. It is your responsibility to ensure that the recommendation requests are received and completed on time. The Graduate Studies Offices will not notify recommenders about missing recommendations.

You can resend a recommendation requests by going to the Recommendation section and locate the recommendation that you wish to resend. You will need to edit the recommendation request by clicking on the pencil icon next to the recommender’s name. Then scroll to the bottom of the page and click “Resend this Recommendation Request.”

How do I change the recommender's email address?

If you entered an incorrect email address for any recommenders (or if any recommender asks that you send the request to a different email address), you must delete these requests and then re-add them with the correct email. 

Should I waive the right to review recommendations?

The Family Education Rights and Privacy Act of 1974 (FERPA) gives you the right to access recommendations unless you choose to waive your right of inspection and review. Prior to requesting any recommendations, you are required to indicate whether you wish to waive your rights. Your waiver decision serves the same purpose as a legal signature and is binding. 

Selecting Yes indicates to programs that your recommender completed their recommendation with the understanding that you would not be able to view it. This means you will not be able to see the content of the recommendation. Programs may view this type of recommendation as a more accurate representation of an applicant's qualifications. 

Selecting No indicates to programs that your recommender completed their recommendation with the understanding that you may choose to view it in the future. Selecting this option does not allow you to view your recommendation via the application. If you do not waive your right to view the recommendation, you may ask your recommender for a copy of the recommendation. Programs may view this type of recommendation as a less accurate representation of an applicant's qualifications. 

Once you make a selection, you can't change it, so consider the choices carefully.

Before you submit your application, be aware of the following:

You can make limited changes after you submit your application. You will be able to add new experiences, achievements, and test scores, but you cannot edit existing ones. You can also update recommendations with "new" or "in-progress" statuses and select additional programs to apply to. All other sections will be read-only.

When is my application complete?

Your application must be considered "complete" to be placed in line for verification. In general, an application is complete when:

Your application fee payment was submitted and marked as received. 
You submitted your application and received an email confirming it was successfully submitted.
Your application Program Status is "Complete"

Note that your selected programs may have specific requirements for completion (i.e., additional fees, supplemental applications, official transcripts, document uploads, etc.). We recommend contacting your programs directly to ensure you are meeting all requirements. Failure to submit all required materials may jeopardize your eligibility for admission consideration. Review each program's homepage to ensure you are meeting all requirements.

What are the different application statuses?

Applicants are responsible for monitoring the status of an application. Notifications are not sent for any missing items. To help you keep track of your application and all materials, click Check Status at the top of the application dashboard.

Keep in mind that it takes 7-10 business days from the date of receipt to post official test scores to your application. Recommendations are immediately updated once received from your recommender.

Your application status may be:

In-progress

Your application has not yet been submitted or you haven't paid the application fee.

Received

Your application has been submitted, but you are missing required documents.

Complete

All required materials were received and your application is in line for verification and is considered complete. Note that your programs may require additional materials for your application to be considered complete. Check with each program for more details. Once your application enters this status, it takes two weeks (on average) to move to the Verified status.

Undelivered

This status indicates that an error was found and your application was returned to you

Verified

Your application was processed and, if applicable, your GPA was calculated and made available to your programs. You’ll receive a confirmation notification that your application was verified. Once your application is verified, you should direct any questions about its status to the program(s) you applied to.

How do I submit payment?

The application fee is $70.

When you are ready to submit your application, go to the Submit Application tab and click Submit. Payments can only be made in the application via a credit card. We accept Visa, Mastercard, American Express, and Discover. Credit card payments cannot be made over the phone. 

Once you submit your application and payment, click View Payment History for each program on the Check Status page to confirm your payment's receipt.

What is the refund policy?

Because your designated programs have access to your information as soon as you submit your application, no refunds can be issued for any reason (this includes missed deadlines and programs no longer accepting applicants). 

What happens after I submit my application?

You'll receive a confirmation email acknowledging that your application was submitted. Note that submitting does not mean your application is being reviewed by your programs. Depending on what materials were already received, submitting changes your application status from "In-Progress" to "Received" or "Complete." 

When you should contact a program directly?

If you have questions about the application, contact our office.

Informatics Graduate Studies Recruitment and Admissions Team
infograd@indiana.edu
812-856-3960
901 E. 10^th Street, Informatics West, Room 231
Bloomington, IN 47403